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Location: 

Mexico, MX

Date:  Jun 8, 2021
Job ID:  2141

Office Assistant

Barco designs technology that makes everyday life a little better. Seeing beyond the image, we develop sight, sound, and sharing solutions to help you work together, share insights, and wow audiences. Our focus is on three core markets: Enterprise (from meeting and control rooms to corporate spaces), Healthcare (from the radiology department to the operating room), and Entertainment (from movie theaters to live events and attractions). With a team of over 3,300 employees, located all around the globe, we realized sales of 770.01 million euro in 2020. 

 

Function

 

We are currently hiring for an Office Assistant within our Mexico City office.  This individual will be responsible for administratively supporting the Mexico City office and team.  The ideal candidate will be an experienced professional with exceptional communication skills. 

 

Key Responsibilities

 

Essential Duties and Responsibilities:

 

  • Supports company operations by maintaining office systems.
  • Maintains office services by organizing office operations and procedures, correspondence,  reviewing and approving supply requisitions, and performing clerical functions.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Act as point of contact for service providers (i.e. maintenance, IT, etc)
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees, following up on work results.
  • Reviews and analyzes reports; summarizes information; identifies trends and reports to management on these items
  • Monitors financial objectives by reviewing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
  • Support HR in areas such as compensation, benefits, vacation tracking and insurance while insuring the safekeeping of personal data
  • Support accounting processes and policies including but not limited to accounting review, AP, AR, and cash management
  • Act as the treasury and focal point with sales, service, and logistics providers
  • Provide documentation and support on audits as needed

 

 Qualifications:

 

  • Prior experience as an office manager / office assistant is preferred
  • Exceptional communication skills
  • Expert with MS Office
  • Experience working with global team members is preferred
  • Knowledgeable on import/export processes
  • Fluent in English and Spanish